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Guide to Editors

Last Updated on Thursday, 30 August 2012 15:36

The editor does the following tasks for each article:

  1. evaluates grammar, punctuation, spelling, house style, and format
  2. checks the organization of sections within the document, as well as the overall document
  3. looks for conciseness and readability and makes sure there is consistency among and within the text, tables, and figures
  4. determines whether there is a logical and clear progression from findings to conclusions
  5. looks for the presence in the text of all the required sections.

Here are some specific problem areas the editor should check for in each article:

  • figures, graphs, and tables are clear
  • there are no errors in numbers in figures and tables (make sure data match in text and tables)
  • an acronym and abbreviation list is included
  • each acronym and abbreviation is defined the first time (and only the first time) it is used in the regular text
  • capitalization is correct throughout
  • hyphenation is correct throughout
  • references are in proper format
  • bullet lists are used correctly, according to company style
  • headings are correctly numbered and named
  • there are enough headings
  • the use of and/or is avoided if possible
  • appendices are referenced in order in the text and are complete
  • maps and figures are clear, legible, and checked for spelling
  • the text is not too technical-sounding or filled with jargon or vague phrases
  • the title page has proper elements
  • the table of contents matches text, including page numbering, headings, appendices, and titles of tables and figures
  • the transmittal letter and executive summary are edited
  • the font styles and sizes are correct

Finally, It is important that the editor checks the article after it is returned from the author to be sure all changes were made correctly and that the formatting is still correct.



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